Business documents can be any of the following:
But what happens when business documents fall into the wrong hands? Each year, countless businesses around the United States fall prey to fraudulent activity, and a large part of this is due to the fact that these business documents were improperly disposed of.
Today, many businesses in the Raleigh, NC area are turning towards certified shredding companies, like Shred Ace, to handle all of their business document destruction needs. At Shred Ace, we provide convenience, affordability and the safe, secure destruction of your business documents. Our company is NAID AAA Certified, which confirms our commitment to the security of your information.
Regardless of whether you own and operate a small, medium or large business, each business winds up having information that must be kept private. More importantly, if you have employees or customers who do business with you or work for you, they have the legal right to make sure that their personal data is protected.
The following are 2 examples of ways that businesses get into trouble when it comes to document destruction:
Failing to Regularly Destroy Stored Data
In the same way that people regularly clean their houses or perform “Spring Cleaning”, so should businesses ensure that documents are kept only as long as is necessary, according to whatever laws govern the operations of the business. Engaging in regular business document destruction limits the amount of confidential materials that a business has to keep on file, and it also makes searching for the appropriate documents much easier. Whenever you destroy a document, you should take care to record the date and method by which the document was destroyed.
Failing to Recycle the Right Items
Many businesses think it’s ok to disregard business documents that ‘don’t seem too confidential’. Items in question may be documents such as: company presentations, fliers, meeting agendas and itineraries. In some cases, businesses may assign a person(s) to collect partially used papers to be reused as scrap paper. In some instances, employees improperly dispose of confidential paperwork inside of an unsecured recycling bin.
All of the above reflect poor choices, which may lead to potential threats against the security and confidentiality of a business. At Shred Ace, we provide secured, locked bins for the proper disposal of business documents and papers. We then shred these documents, and the destroyed material is taken to a recycling center for proper recycling.
Most businesses do not have the equipment to provide shredding services on their own, nor do they have the storage space necessary to house the equipment. Hiring a professional business document destruction company is beneficial in numerous ways. At Shred Ace, we come to your place of business, pick up your materials to be shredded and shred it onsite, using our mobile shredding truck. We also offer pick-up and drop-off shredding services for the safe, secure destruction of your business documents.
Learn more about our paper shredding process, and discover how Shred Ace can help protect your personal information. Call our Raleigh office today at 919.220.0500, or reach us toll-free at 1.877.473.3101.